To help businesses comply, the FDA has compiled a database of mitigation strategies that includes the following visitor management requirements: In addition to complying with the regulations of many other global laws, Proxyclick can help you manage your visitors against the following ITAR regulations: A robust visitor management system is not only an essential tool for itar compliance, but also adds another layer of security to an installation. It will be used in conjunction with other security policies for a comprehensive visitor safety system. Many companies that are not involved in manufacturing, exporting, or brokering defense items still maintain compliance programs as a risk management strategy and to increase operational efficiency. Using a visitor management system as the foundation of your ITAR compliance program connects and automates important visitor tasks and processes. The central platform makes it easy to manage your guests and their records, ensuring that company standards and compliance protocols are followed and adhered to at all times. ITAR-compliant businesses must have a documented visitor management process in place that verifies whether visitors are U.S. citizens or not. Visitors may be required to sign an ITAR Non-Disclosure Agreement (NDA) and a Technology Control Plan (TCP) information session. A compliance-friendly visitor management system can help meet compliance requirements.
For businesses in many industries, visitor management helps to comply with regulations. Regulatory compliance – such as C-TPAT, OSHA, and FSMA – is important to avoid major penalties for your business. Here are three types of compliance that a visitor management system can use to reach your organization: Security personnel at external security points use airport-level security scanners to verify and authenticate visitors` government-issued credentials at lightning speed. Visitors are registered, their information is stored securely for future visits and identification badges are printed with all relevant information. Interpreting ITAR compliance has its own challenges. Requirements within the legislature have been structured to allow the government to be flexible and to control military articles and services. Of the 11 parts that make up ITAR, export specialists have compiled guidelines that companies must follow when implementing compliance programs based on the guidelines of the Directorate of Defense Trade Control (DDTC). Failure by companies and members of their supply chain to comply with an ITAR compliance policy for visitors can result in civil and criminal lawsuits of up to 10 years in prison with a fine of up to $1 million, business interruption, and denial of export privileges. Like ITAR compliance, C-TPAT involves several processes, but its foundation is visitor management.
Best practices required include photographing all visitors, issuing identification badges, and keeping records in a visitor database – exactly what a compliance-friendly visitor management system is designed for. Is there an ITAR-compliant guestbook? Surely there are. A key element in demonstrating ITAR compliance is the digitization, tracking and keeping of visitor records – essential functions of a visitor management system. We could even call a logbook of ITAR visitors. Visitor management systems also offer large-scale security, comprehensive audit trails, control integration, real-time visitor filtering, supplier and contractor management, and restrictions that control access. Protect a building or a thousand, multiple entry points or closed facilities. Many visitor management systems can be integrated with existing access control systems, external or internal watch lists, and identity scanning devices to create multiple layers of security before, during, and after a visitor`s visit to the site. Digitizing, tracking and recording visitors is an essential function of a visitor management system and a key element in demonstrating ITAR compliance. A cloud-based visitor management system like Proxyclick can provide your business with the important elements and provide your visitors with a seamless and secure check-in process. “Being compliant” is a buzzword these days, but ITAR is not a temporary phase. .